EXHIBITOR APPLICATIONS
Thank you for your interest in applying to the Stone Harbor Arts & Crafts Festival: Aug 1-2, 2020!
Exhibitor Applications are now available beginning Nov. 4th, 2019 for the 2020 show.
Please read the guidelines below and follow the respective links.
Exhibitor Applications are now available beginning Nov. 4th, 2019 for the 2020 show.
Please read the guidelines below and follow the respective links.
2020 SITE MAP
GUIDELINES
ELIGIBILITY
The Festival exhibits handmade original work, not the work of mass production; all commercially produced prints must be clearly marked as prints so as not to mislead the public. No work which has been made with commercial kits, purchased molds, patterns, plans or prefabricated pieces is allowed. The festival committee reserves the right to refuse exhibition of work not consistent with the quality of submitted photos and these guidelines. You may not exhibit work purchased from other artists for resale. Artists' representatives may not participate in the festival in place of the artist. Artists themselves must be present throughout the entire festival. Please respect the integrity of the event. Please do not have anything for sale in your booth that you did not create by hand.
FESTIVAL LAYOUT
The Borough of Stone Harbor would like to thank our loyal artisans for returning to the 2020 show.
Please refer to the 2020 Site Map. The mediums are grouped into four areas of the field in order to showcase your artistry in the best possible way. The Borough is responsible for renting four large pole tents 60’ wide x 120’ long, labeled Tent #1 (T1), Tent #2 (T2), Tent #3 (T3), Tent #4 (T4). The BLUE sites under these tents are 15’ wide x 10’ deep and GREEN sites under these tents are 12’ wide x 10’ deep. If you secure one of these sites, exhibitors must supply their own display setup (free-standing walls, tables, chairs, etc.). Please refrain from using a 10x10 canopy tent underneath the large pole tent as it is too cumbersome and may puncture the tent roof. If you secure a WHITE or YELLOW site in Area #1-4 outside of the pole tents, these sites are 10x10. The exhibitor is responsible for supplying and setting up a white, professional grade 10x10 canopy tent, tables, chairs, etc.
ELECTRICITY
Electricity is not provided due to the location of this event. Generators exhaust carbon monoxide which is toxic and can make people sick if proper ventilation and distance from tents are not maintained. The Festival Committee reserves the right to approve the use of any and all generators on-site. Any generators that do not get approval will need to be removed immediately. If a generator is approved for use, it must be corralled and all cords must be covered with a mat to prevent a tripping hazard.
SINGLE-USE PLASTIC BAN
As of June 1, 2019 the Borough of Stone Harbor has a adopted an ordinance banning businesses and special event vendors from providing single-use plastics. All vendors are REQUIRED to comply with this ordinance. Vendors are prohibited from providing single use carry out plastic bags, polystyrene/plastic foam disposable food service-ware and plastic & compostable straws. Any vendor found in violation will be asked to immediately discontinue distribution of any and all single-use plastics. Failure to do so will result in applicable fines and may result in the discontinuance of participation within the event. For more specifics and information on exemptions, please view the ordinance at https://ecode360.com/33586228
ACCOMMODATIONS
Our Festival will be held on the recreation field at 80th Street, across from the beach. When making travel arrangements, please keep in mind availability is VERY LIMITED in Stone Harbor during the summer, especially in August so please be mindful and reserve early once notification is accepted.
REGISTRATION & PARKING
Registration will take place on the Recreation Field along First Ave (in front of the playground) at the
festival site. You must check-in prior to unloading. You will be issued (1) 3-day long-term parking permit for designated vendor parking areas. Passes will have your company name printed on them; they will not be replaced if lost. All parking passes must be displayed in your dash board. Please do not drive on the field during setup or breakdown. Areas for loading and unloading are on a first come-first serve basis.
SETUP
Setup begins Friday, August 2nd. There will be four designated time blocks throughout the day beginning at 8:00am. You will also have an opportunity on Saturday, August 1st at 6:00am to setup, however you must complete load-in by 8:00am. Please indicate on the application which day/time block you will be arriving. A limited number of vendors will be permitted to setup during each time block; therefore time blocks are on a first come-first serve basis. Please be courteous to other vendors and move your vehicle after 15 minutes when double parked. We will be providing extra assistance this year to aid in un-loading and loading, but we ask that you bring a hand truck to ease the strain of setup. Police will be on regular patrols Friday and Saturday nights, but each artisan is at his or her own risk and should carry appropriate insurance. YOU are solely responsible for setting up and securing your work and property. Please do not breakdown before Sunday at 4:00pm.
TIMELINE
Applications Due: February 28, 2020. Please still submit an application even if you participated in 2019. You may have a personal/professional conflict in 2020, so we do not want to automatically assume you can participate. Do not send money without receiving your acceptance email first. We will accept applications until all spaces are filled. Late application fees apply to any application received after February 28, 2020.
Notifications: April 6, 2020 If you do not hear a response by 4/10/20, please confirm your application was submitted successfully by emailing info@shacfest.com
Site Fee Due: May 8, 2020 If accepted, you will then be required to send in your respective site fee. All checks to be made payable to the Borough of Stone Harbor listed below. If your payment is not received by May 8, 2020 your site will be forfeited.
Site Assignments/Setup Times – Emailed by June 8, 2020 The Festival Committee confirms the placement of all vendors. The Committee cannot guarantee a specific location to any vendor, but will give priority to those that participated in 2019, if applications are submitted prior to the deadline and payment is received by May 8, 2020. Parking passes will be provided upon check-in.
CANCELLATION POLICY
The Festival is a rain or shine event. If weather, major disaster, or other circumstances beyond the control of the Borough of Stone Harbor cause the cancellation of the festival, participation fees will not be returned. The Borough of Stone Harbor cannot be held liable by exhibitors for the failure of the event to take place. Cancellations prior to May 8, 2020, must be in writing and submitted by mail or e-mail to info@shacfest.com. Refunds will not be awarded for cancellations after May 8, 2020 or for no-shows.
Artists who have not checked-in and/or called the Festival Emergency number (number will be available in confirmation materials) by 8:00 a.m. of the morning of load-in (Friday, August 2nd) will be considered a "no-show" and will not be eligible for refunds and assigned space(s) will be forfeited to a wait list artist.
SALES TAX
Exhibitors are responsible for reporting their sales and collecting and paying sales tax, which in New Jersey is 6.625%. For more information about sales taxes and exempt items contact the office of the NJ Department of the Treasury.
INQUIRIES/PAYMENTS
All correspondence and inquiries should be addressed to:
(609) 368-5102 / info@shacfest.com
Borough of Stone Harbor
Attn: Arts & Crafts Festival
9508 Second Ave
Stone Harbor, NJ 08247
The Festival exhibits handmade original work, not the work of mass production; all commercially produced prints must be clearly marked as prints so as not to mislead the public. No work which has been made with commercial kits, purchased molds, patterns, plans or prefabricated pieces is allowed. The festival committee reserves the right to refuse exhibition of work not consistent with the quality of submitted photos and these guidelines. You may not exhibit work purchased from other artists for resale. Artists' representatives may not participate in the festival in place of the artist. Artists themselves must be present throughout the entire festival. Please respect the integrity of the event. Please do not have anything for sale in your booth that you did not create by hand.
FESTIVAL LAYOUT
The Borough of Stone Harbor would like to thank our loyal artisans for returning to the 2020 show.
Please refer to the 2020 Site Map. The mediums are grouped into four areas of the field in order to showcase your artistry in the best possible way. The Borough is responsible for renting four large pole tents 60’ wide x 120’ long, labeled Tent #1 (T1), Tent #2 (T2), Tent #3 (T3), Tent #4 (T4). The BLUE sites under these tents are 15’ wide x 10’ deep and GREEN sites under these tents are 12’ wide x 10’ deep. If you secure one of these sites, exhibitors must supply their own display setup (free-standing walls, tables, chairs, etc.). Please refrain from using a 10x10 canopy tent underneath the large pole tent as it is too cumbersome and may puncture the tent roof. If you secure a WHITE or YELLOW site in Area #1-4 outside of the pole tents, these sites are 10x10. The exhibitor is responsible for supplying and setting up a white, professional grade 10x10 canopy tent, tables, chairs, etc.
ELECTRICITY
Electricity is not provided due to the location of this event. Generators exhaust carbon monoxide which is toxic and can make people sick if proper ventilation and distance from tents are not maintained. The Festival Committee reserves the right to approve the use of any and all generators on-site. Any generators that do not get approval will need to be removed immediately. If a generator is approved for use, it must be corralled and all cords must be covered with a mat to prevent a tripping hazard.
SINGLE-USE PLASTIC BAN
As of June 1, 2019 the Borough of Stone Harbor has a adopted an ordinance banning businesses and special event vendors from providing single-use plastics. All vendors are REQUIRED to comply with this ordinance. Vendors are prohibited from providing single use carry out plastic bags, polystyrene/plastic foam disposable food service-ware and plastic & compostable straws. Any vendor found in violation will be asked to immediately discontinue distribution of any and all single-use plastics. Failure to do so will result in applicable fines and may result in the discontinuance of participation within the event. For more specifics and information on exemptions, please view the ordinance at https://ecode360.com/33586228
ACCOMMODATIONS
Our Festival will be held on the recreation field at 80th Street, across from the beach. When making travel arrangements, please keep in mind availability is VERY LIMITED in Stone Harbor during the summer, especially in August so please be mindful and reserve early once notification is accepted.
REGISTRATION & PARKING
Registration will take place on the Recreation Field along First Ave (in front of the playground) at the
festival site. You must check-in prior to unloading. You will be issued (1) 3-day long-term parking permit for designated vendor parking areas. Passes will have your company name printed on them; they will not be replaced if lost. All parking passes must be displayed in your dash board. Please do not drive on the field during setup or breakdown. Areas for loading and unloading are on a first come-first serve basis.
SETUP
Setup begins Friday, August 2nd. There will be four designated time blocks throughout the day beginning at 8:00am. You will also have an opportunity on Saturday, August 1st at 6:00am to setup, however you must complete load-in by 8:00am. Please indicate on the application which day/time block you will be arriving. A limited number of vendors will be permitted to setup during each time block; therefore time blocks are on a first come-first serve basis. Please be courteous to other vendors and move your vehicle after 15 minutes when double parked. We will be providing extra assistance this year to aid in un-loading and loading, but we ask that you bring a hand truck to ease the strain of setup. Police will be on regular patrols Friday and Saturday nights, but each artisan is at his or her own risk and should carry appropriate insurance. YOU are solely responsible for setting up and securing your work and property. Please do not breakdown before Sunday at 4:00pm.
TIMELINE
Applications Due: February 28, 2020. Please still submit an application even if you participated in 2019. You may have a personal/professional conflict in 2020, so we do not want to automatically assume you can participate. Do not send money without receiving your acceptance email first. We will accept applications until all spaces are filled. Late application fees apply to any application received after February 28, 2020.
Notifications: April 6, 2020 If you do not hear a response by 4/10/20, please confirm your application was submitted successfully by emailing info@shacfest.com
Site Fee Due: May 8, 2020 If accepted, you will then be required to send in your respective site fee. All checks to be made payable to the Borough of Stone Harbor listed below. If your payment is not received by May 8, 2020 your site will be forfeited.
Site Assignments/Setup Times – Emailed by June 8, 2020 The Festival Committee confirms the placement of all vendors. The Committee cannot guarantee a specific location to any vendor, but will give priority to those that participated in 2019, if applications are submitted prior to the deadline and payment is received by May 8, 2020. Parking passes will be provided upon check-in.
CANCELLATION POLICY
The Festival is a rain or shine event. If weather, major disaster, or other circumstances beyond the control of the Borough of Stone Harbor cause the cancellation of the festival, participation fees will not be returned. The Borough of Stone Harbor cannot be held liable by exhibitors for the failure of the event to take place. Cancellations prior to May 8, 2020, must be in writing and submitted by mail or e-mail to info@shacfest.com. Refunds will not be awarded for cancellations after May 8, 2020 or for no-shows.
Artists who have not checked-in and/or called the Festival Emergency number (number will be available in confirmation materials) by 8:00 a.m. of the morning of load-in (Friday, August 2nd) will be considered a "no-show" and will not be eligible for refunds and assigned space(s) will be forfeited to a wait list artist.
SALES TAX
Exhibitors are responsible for reporting their sales and collecting and paying sales tax, which in New Jersey is 6.625%. For more information about sales taxes and exempt items contact the office of the NJ Department of the Treasury.
INQUIRIES/PAYMENTS
All correspondence and inquiries should be addressed to:
(609) 368-5102 / info@shacfest.com
Borough of Stone Harbor
Attn: Arts & Crafts Festival
9508 Second Ave
Stone Harbor, NJ 08247